A senior management position within Safety and Emergency Management that is directly responsible for providing strategic leadership and vision to the Office of Fire, Health and Safety (OFHS). This position is accountable for directing all OFHS functions, personnel and resources. Position will lead, influence and inspire a highly regarded team of fire, health and safety professionals as they work to achieve the district’s goal of maintaining a “Safe Learning and Working Environment.”
Special Note: Incumbent may be subject to specialized training, background reviews and confidentiality and compliance requirements as outlined by the Florida Department of Law Enforcement (FDLE) and other criminal justice agency user agreements so as to fulfill the duties of the position. Incumbent may be assigned to the other operational support venues as deemed necessary by department leadership. Position may be exposed to confidential, restricted and highly sensitive information requiring the utmost discretion and compliance with all administrative rules, directives, policies, procedures, regulations and statutes governing its distribution.
KNOWLEDGE, SKILLS AND ABILITIES:
Demonstrated experience in effectively leading a diverse enterprise risk and safety portfolio within a large, complex public or private sector environment. Comprehensive knowledge and experience in applying contemporary risk and safety principles, practices, technologies and techniques. Knowledge of Florida Department of Education State Requirements for Educational Facilities (SREF) and the various codes and standards adopted by SREF. Working knowledge of the Florida Fire Prevention Code, National Fire Protection Association standards and administrative rules promulgated by the State Fire Marshal. Knowledge of federal and state regulations pertaining to workplace safety to include OSHA regulations under 29 CFR 1910 and 1926. Training and experience in the review of building plans and schematics to determine compliance with fire codes and other safety requirements. Knowledge of fire alarm, monitoring and suppression systems. Experience coordinating pedestrian, traffic and vehicle safety programs. Ability to coordinate and/or conduct health-related inspections to include those for food service operations and other areas required to meet sanitation standards. Proven ability to think strategically and develop complex business cases and effective project execution plans. Excellent project management skills and proven ability to lead cross-functional project teams. Ability to apply principles of Lean Six Sigma or other continuous improvement methods within the work environment. Possesses strong analytical, problem identification and resolution capabilities. Ability to communicate verbally and in writing, effectively presenting ideas and providing plans, policies and procedures in a clear and concise manner to internal customers, team members and senior leadership. Capability to consistently demonstrate a high degree of accountability, personal integrity and emotional maturity. Demonstrated ability to effectively, continuously and discreetly work with confidential and potentially sensitive information. Commitment to working with individuals from diverse socioeconomic and cultural backgrounds.
REPORTS TO: Senior Director, Safety and Emergency Management
SUPERVISES: Senior Area Inspector (Deputy Chief Fire Official); Area Inspector (Regional Fire Official)
MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone, Computer, (Personal Computer and Mainframe), Automobile, Copier.
Must be able to use personal protective equipment and other public safety equipment as provided by the district. Position requires incumbent to possess a valid Florida driver’s license and proof of insurability at all times. Incumbent must maintain access to a motor vehicle (personal or agency) on a regular basis for business use.
Describes physical conditions of this position.
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.
At times, may be required to climb ladders and stairs, move and/or climb obstacles, run, lift heavy objects, perform tasks in confined space and work under conditions as required by the specific situation and/or emergency.
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.
Note: Will total more than 100 percent as several activities may be performed at one time.
Conditions the worker will be subject to in this position.
Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.
Duties require the ability to respond to incidents after hours, and work extended hours on site, possibly under difficult and trying circumstances. Must maintain 24-hour availability via a wireless device capable of voice and data communications. The incumbent will be considered “critical personnel” subject to being called back
to the office or a district location at all times.
Duties may expose individual to personal risks as they observe and report details relating to potential and actual hazards, incidents and/or emergencies. Position requires incumbents to work in all weather conditions, under extreme temperatures, around chemicals, chemical fumes, biohazards and electrical and mechanical hazards.
Position may be required to periodically work evening and weekend hours to manage department operations during extracurricular activities, incident activations, special events, town hall meetings and other functions as required by district-wide activity.
May be assigned to the district Emergency Operations Center during activations requiring extended work hours. Incumbent is also subject to being embedded as an agency representative in an external agency Emergency Operations Center. Assignments are at the discretion of department leadership.
* Manifests a professional code of ethics and values.
* Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
* Models the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks.
* Serves as the Authority Having Jurisdiction (AHJ)/Chief Fire Official responsible for directing fire code compliance functions to include inspection services and plan reviews. Provides guidance on the Florida Fire Prevention Code and National Fire Protection Association standards. Ensures that the Senior Director – Safety and Emergency Management is informed of significant fire code compliance issues.
* Oversees the Annual Comprehensive Facilities Inspection (ACFI) process ensuring timely completion of facilities inspections, communicates deficiencies to each facility’s responsible official, monitors efforts to correct noted deficiencies within the required timeframes, maintains all inspection records and submits annual compliance reports to the School Board and Florida Department of Education by the specified due dates.
* Manages the districts response to Health Department Inspection Reports (HDIR) ensuring that each report is entered into the appropriate database, provides on-site follow-up to major violations, coordinates with each site’s responsible official to remedy noted violations, facilitates district interaction with Health Department officials, maintains inspection records and completes all reporting requirements.
* Administers the districts pedestrian and traffic safety program ensuring coordination between district departments, community partners and schools. Maintains external agency crossing guard relationships. Establishes and communicates school arrival/dismissal plan standards. Coordinates pedestrian and traffic safety assessments, and works with appropriate counterparts to address identified deficiencies.
* Implements high risk/specialized inspection programs to promote a safe environment and reduce the district’s exposure to insurance claims and legal risks. Conducts athletic facility, food truck, playground equipment, school fair, stage and similar inspections to ensure healthy and safe conditions. Works with each facility’s responsible official to remedy deficiencies.
* Applies proactive prevention-based measures to reduce the organization’s exposure to safety-related risks. Establishes awareness and training programs that reinforce safe workplace practices; mitigate the occurrence of fire and safety-related events and ensure compliance with applicable legal requirements. Investigates accidents, fire incidents and health hazards involving students, employees and/or district equipment/facilities to determine cause; cooperates in the preparation of evidence and materials for compliance reporting, insurance investigations and legal actions.
* Works closely with Building Code Compliance, Emergency Management, Environmental Compliance Facilities Maintenance and Health Services in developing aligned and integrated programs and services.
* Serves as Chair of the district’s Joint Safety Committee and SafeWalk Committee. Fully participates as a standing member of the District Incident Management Team and the Safety Council.
* Generates business cases to secure authorization and funding for the implementation of fire, health and safety risk prevention and reduction initiatives.
* Represents the school district on various working groups and fosters positive relationships within these cohorts.
* Leads program/service assessment, quality improvement and/or special study projects as assigned.
* Maintains close professional relationships with local counterparts. Participates in relevant professional associations to remain current on knowledge and skills.
* Assists in the overall administration and management of departmental budgets, personnel, programs, resources and strategic initiatives to ensure that priorities are established and satisfied.
* Contributes to the development of standards and practices that ensure the department’s position as a model school district safety and emergency management agency.
* Provides leadership during critical incidents, emergent situations and special events.
* Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
* Follows the district’s policies and procedures as related to fixed assets.
* Develops leadership in subordinates.
* Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
* Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
* Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.
* Essential Performance Responsibilities
Perform other duties and responsibilities as assigned by supervisor.
TERMS OF EMPLOYMENT:
Non-bargaining unit compensation plan, twelve months, 8.0 hours per day.
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.