SENIOR ADMINISTRATOR PLANNING AND REAL ESTATE MANAGEMENT

Salary Schedule

To manage the district real estate inventory, real estate acquisitions, facilities uses, surplus sites, and act as a liaison to government agencies. To coordinate with other departments and act as a resource on real estate issues.

QUALIFICATIONS:

1. Bachelor’s degree from an accredited institution in business, public administration, Planning, Government, Political Science or Sociology or another related field. Master’s degree preferred.
2. Five (5) years of experience in real estate acquisition, land development, or planning in the public or private sector.
3. Experience in acquisition of sites for public school use or for complex land use development preferred.
4. Experience in public administration with responsibility for real estate or land use planning preferred.
5. Experience using Microsoft, Excel, Word, required and ESRI Geographic Information Systems (GIS) preferred
6. Experience in community/governmental relations preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

Demonstrated ability to evaluate sites for acquisition, plan for development of individual parcels or complex parcels with multiple uses, coordinate due diligence, coordinate permitting and development approvals for use of sites, make recommendations regarding acquisition or sale of properties; thorough knowledge of real estate principles and practices; knowledge and experience in land use planning requirements and procedures, closing processes, local government structure and processes,  knowledge of issues relative to school planning and sites; ability to effectively use problem-solving skills; effective communication skills; skills in personnel management; knowledge of public school organization and public administration processes desirable.

REPORTS TO:

Facilities Director – Planning and Real Estate Management

SUPERVISES:

Administrator and classified staff

MACHINES, TOOLS, EQUIPMENT:

Machines, tools, equipment, electronic devices, vehicles, etc., used in this position.  Telephone, Computer, Automobile, Copier

PHYSICAL REQUIREMENTS:

Describes physical conditions of this position.

Light Work:  Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently.  If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY:

Physical activities of this position.  Percent of a typical day involved in each applicable activity is noted.

Percentage

70       Sitting:  Resting with the body supported by the buttocks or thighs.

10       Standing:  Assuming an upright position on the feet, particularly for sustained periods of time.

10       Walking:  Moving about on foot to accomplish tasks, particularly for long distances.

5         Bending:  Lowering the body forward from the waist.

5         Reaching:  Extending hand(s) and arm(s) in any direction.

5         Lifting:  Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.

80       Finger Dexterity:  Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.

70       Grasping:  Applying pressure to an object with the fingers and palm.

90       Talking:  Expressing or exchanging ideas by means of the spoken word.  Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.

90       Hearing Acuity:  The ability to perceive speech and other environmental sounds at normal loudness levels.

90       Visual Acuity:  The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note:  Will total more than 100 percent as several activities may be performed at one time.

WORKING CONDITIONS:

Conditions the worker will be subject to in this position.

Indoors and Outdoors:  The worker is subject to both environmental conditions.  Activities occur inside and outside.

PERFORMANCE RESPONSIBILITIES:

• Manifest a professional code of ethics and values.
• Respond to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Model the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks.
• Maintain a professional Code of Ethics consistent with the standards of OCPS.
• Administrator and manage functions and services in the department related to real estate consistent with district goals.
• Work closely with the planning functions of the department to ensure the department meets the acquisition goals outlined in the capital improvement plan.
• Administrate, supervise and evaluate the performance of each manager or outside consultant reporting directly to him/her in terms of holding them accountable for productivity in achieving district goals.
• Establish and implement a ranking/prioritization system, with justifications, for all real estate projects.
• Develop and implement the Facilities strategic site acquisition plan. Develop and implement the Facilities surplus property disposal plan.
• Analyze new development trends and develop life cycle strategies for integration of school sites and programs into new development.
• Negotiate real estate acquisition, sale and joint use contracts.
• Create and maintain appropriate real estate tracking databases. Coordinate with key district planning staff in assessments and updates.
• Manage and implement the department’s real estate mapping program.
• Manage the district’s facility rental program.
• Keep the Facilities Director-Planning and Real Estate Management informed of all issues.
• Perform other incidental tasks or services consistent with the goals and objectives of this position.
• Monitor implementation of Intergovernmental agreements.
• Lead or participate in special projects that bring together other OCPS departments and/or outside agencies.
• Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
• Follow the district’s policies and procedures as related to fixed assets.
• Develop leadership in subordinates.
• Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attend training to ensure skill level in various technologies is at the level required to perform in current position.
• Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
• Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.

• Essential Performance Responsibilities

*Perform other duties and responsibilities as assigned by supervisor.

TERMS OF EMPLOYMENT:

Non-bargaining unit compensation plan, twelve months, 8.0 hours per day.

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

8/14/2026