ASSISTANT DIRECTOR - PROCUREMENT SERVICES (2026-2027)

Salary Schedule

To develop, implement plans and structures within the Procurement department to ensure cost effective purchases of goods and services. Directly manage support staff to make sure districts goals and objectives are met at minimal cost.

QUALIFICATIONS:

1. Bachelor’s degree in business administration, management, public administration, or related field from an accredited institution.
2. Five (5) years of experience in an administrative, supervisory, technical, or professional position in procurement, which includes two (2) years of supervisory experience in a Procurement office. Public procurement experience is preferred.
3. Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), or NIGP Certified Procurement Professional (NIGP-CPP) preferred.
4. SAP and Ariba experience preferred, but related Procurement database experience is highly desirable.

KNOWLEDGE, SKILLS, AND ABILITIES:
Proven knowledge and experience in formal bidding, negotiating, and contracting in a public or private procurement environment is mandatory. Knowledge and experience in the interpretation and implementation of State Statutes, State Board of Education regulations and district purchasing policies. Knowledge of generally accepted purchasing practices, contract law, and procedures, particularly as they relate to government procurement. Demonstrate leadership and management ability, skill in public relations, and ability to apply skills of continuous quality improvement to procurement operations. Ability to anticipate district needs for goods and services and implement appropriate strategies and actions to meet those needs. Ability to analyze and synthesize data for use in sound decision making; demonstrated ability to plan and organize effectively and present information in a concise, understandable manner. Ability to work and communicate effectively with external and internal customers, and to resolve issues and disputes.

REPORTS TO: Director - Procurement Services

SUPERVISES: Procurement Staff

MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone, Computer, (Personal Computer and Mainframe), Automobile, Copier

PHYSICAL REQUIREMENTS:
Describes physical conditions of this position.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly, or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

WORKING CONDITIONS:
Conditions the worker will be subject to in this position.

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

PERFORMANCE RESPONSIBILITIES:
∗ Manifests a professional code of ethics and values.
∗ Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner, representing OCPS in a positive light.
∗ Models the routine, intentional, and effective use of technology in daily work, including communications, organization, and management tasks.
∗ Leads, supervises, and develops procurement staff, including assigning work, mentoring team members, evaluating performance, and ensuring accountability for results aligned with District goals, policies, and procedures.
∗ Develop and implement strategic procurement plans aligned with the district's objectives, ensuring optimal acquisition of goods and services.
∗ Lead and manage procurement team members, providing guidance, mentorship, and support to achieve departmental goals.
∗ Oversee the execution of complex procurement initiatives, including large-scale contracts and strategic sourcing.
∗ Collaborate with various departments to understand their procurement needs and provide expert advice and solutions.
∗ Manage vendor relationships and negotiations, ensuring favorable terms, pricing, and service levels.
∗ Monitor supplier performance and contract compliance, implementing corrective measures when necessary.
∗ Analyze procurement data and trends to identify opportunities for cost savings and process improvements.
∗ Stay abreast of industry developments, regulations, and emerging technologies to drive innovation in procurement practices.
∗ Serve as a liaison with key stakeholders, fostering collaboration and effective communication.
∗ Participate in professional development activities to stay on top of current industry practices.
∗ Provide training and technical assistance to customers/ internal team.
∗ Research/develop specifications, scope of work/services, and contract documents.
∗ Interpret and clarify contract provisions, procurement processes, and legal responsibilities to customers, contractors, and internal team.
∗ Research/advise users on market trends, new goods and services, and alternative sources of procurement.
∗ Lead in the development of complex, non-restrictive specifications for formal solicitations.
∗ Work with internal and external customers and suppliers to resolve complex issues and problems.
∗ Establish and maintain effective working relationships with schools, departments, management, and the public.
∗ Keep the Director, Procurement Services, informed of critical issues within the Procurement and Contracting section and incidents about which he/she and the Board should be aware.
∗ Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
∗ Follow the district’s policies and procedures as related to fixed assets.
∗ Develop leadership in subordinates.
∗ Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
∗ Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
∗ Responsible for self-development and keeping up to date on current research, trends, and best practices relevant to the area of responsibility.

Perform other duties and responsibilities as assigned by the supervisor.

* Essential Performance Responsibilities

TERMS OF EMPLOYMENT:
Non-bargaining unit compensation plan, twelve months, 8.0 hours per day

EVALUATION:
Performance in this job will be evaluated in accordance with the provisions of the Board’s policy on evaluation of personnel.

07/01/2026