SENIOR SPECIALIST – FACILITIES SERVICES CONSTRUCTION

Salary Schedule

To support Facilities Services Construction by managing and integrating construction activities, project controls systems, and building code compliance processes and services. Ensure efficient project delivery, regulatory compliance, and accurate data-driven decisions.

QUALIFICATIONS:

1. Bachelor’s degree from an accredited institution or any equivalent combination of related education, training and/or experience, which provides the required knowledge, skills, and abilities to perform the essential job functions.


2. Two (2) years of experience managing or coordinating business operations or facilities services.


3. Planning, design and construction experience is preferred, preferably with a Florida school district with K-12 schools and supporting facilities.


4. Experience using Microsoft Word, Excel, SharePoint, Teams, Program Management Information Systems (PMIS) (e.g., eBuilder/TUC) or a construction permitting and inspection software system preferred. Intermediate level is preferred.


5. Experience working with management and staff internally and externally to establish processes, ensure objectives are met, to produce expected results.


6. Must have and maintain a valid Florida Driver’s license.

The incumbent is considered to be “essential personnel” during an emergency and can be subject to being held over or called back to a district location at all times.

KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to effectively communicate orally and in written format. Ability to read, interpret, translate and apply state and local code compliance
requirements. Knowledge of relational databases, management systems, and database management. Ability to analyze data and prepare accurate reports. Advanced knowledge of Excel, Word and procedural documents. Ability to interact effectively with various construction disciplines while coordinating with project management and third-party contractors. Ability to plan and implement practical and efficient procedures. Ability to use independent judgement, problem solve and use discretion. Ability to multi-task and manage priorities in a complex and fast paced environment.

REPORTS TO: Facilities Executive Director - Facilities Services Construction

SUPERVISES: None

MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position to include automobile, computer, copier, integrated copier/fax/imager, telephone, two-way radios, teletype, video-intercom device, whiteboard system, etc.

Position requires incumbent to possess a valid Florida driver’s license and proof of insurability at all times. Incumbent must maintain access to a motor vehicle (personal or agency) on a regular basis.

PHYSICAL REQUIREMENTS:
Describes physical conditions of this position.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

At times, may be required to climb stairs and ladders, move and/or climb over obstacles, run, lift heavy objects and work under conditions as required by the specific situation or emergency.

PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

WORKING CONDITIONS:
Conditions the worker will be subject to in this position.

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

PERFORMANCE RESPONSIBILITIES:
∗ Manifest a professional code of ethics and values.
∗ Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner representing OCPS in a positive
light.
∗ Models the routine, intentional and effective use of technology in daily work, including communications, organization, and management tasks.
∗ Administer, prepare and maintain permitting, inspection and project management systems, including updates to contractor licenses, addresses, and project records. Evaluate and negotiate agreements, purchase orders and goods.
∗ Generate and maintain reports to track processes, inspection results, and compliance activities.
∗ Support, plan and review processes and documents within project management systems.
∗ Perform periodic reports and maintain department/division scorecards for reporting.
∗ Process permit applications, extensions, Temporary Certificates of Occupancy (TCOs), and Certificates of Occupancy (COs) in accordance with building program requirements.
∗ Coordinate with third-party contractors and project management teams to ensure compliance with building codes, inspection results, and permit requirements.
∗ Collaborate with the Building Official and OCPS staff to implement directives and ensure adherence to policies and procedures.
∗ Prepare, update, and distribute communications to internal and external customers, contractors, project management teams, vendor and suppliers to organize, track, resolve complex issues.
∗ Manage updates to department website to provide accurate and timely communication to stakeholders.
∗ Coordinate with plan reviewers and inspectors to address customer service requests and ensure timely resolution.
∗ Implement and document procedures to ensure consistency, efficiency, and compliance with district policies.
∗ Ensure all policies and procedures are communicated clearly and consistently applied across projects. Establish and maintain effective working relationships with schools, departments, management and the public.
∗ Perform routine administrative tasks including meeting coordination, scheduling, file and record maintenance, ensuring accuracy within management systems, and supporting additional duties as assigned.
∗ Maintain and update server-based document backups for all project files, contractor records, standard operating procedures, guides, and related documentation to ensure accuracy, accessibility, and compliance.
∗ Provide technical assistance and guidance to staff and contractors in the effective use of management systems, ensuring accurate data entry, compliance, and efficient workflow practices. Maintain department online programs to ensure functionality that meet operational standards.
∗ Exhibit proficiency in PMIS and Permit/Licensing Management System.
∗ Participate in special projects and cross-departmental initiatives as assigned.
∗ Ensure that all directives, standard operating procedures, and processes comply with internal guidelines. Conduct periodic quality assurance and quality control reviews.
∗ Consistently monitor/process and respond to departmental email inquiries in a timely manner.
∗ Keep the department heads informed of critical issues within the section and assigned area of responsibility.
∗ Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
∗ Follow district’s policies and procedures as related to fixed assets.
∗ Develop leadership in subordinates.
∗ Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attend training to ensure skill level in various technologies is at the level required to perform in current position.
∗ Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
∗ Responsible for self-development and keeping up to date on current research, trends, and best practices relevant to the area of responsibility.

∗ Perform other duties and responsibilities as assigned by Supervisor.

*Essential Performance Responsibilities

TERMS OF EMPLOYMENT:
Non-bargaining Unit Compensation Plan, twelve months, 8.0 hours per day.

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

07/01/2026