ADMINISTRATOR, ACCOUNTS PAYABLE (Payment Team)

Salary Schedule

The goal for the district’s electronic payment program is to generate increased revenue for the district. This revenue is earned by increasing the amount of payments to vendors utilizing Visa or MasterCard. This position will be responsible for developing and maintaining vendor relationships involving the electronic payment process.

QUALIFICATIONS:

1. Associate’s degree from an accredited institution in Accounting, Finance, Business Administration, Business Management; or any equivalent combination of related education, training and/or experience which provides the required knowledge, skills and abilities to perform the essential functions.


2. Three (3)) years of experience in Accounts Payable and/or payments processing.


3. Experience supervising and managing a team is required


4. Knowledge of various types of electronic payment solutions preferred.


5. SAP and school district experience preferred.


6. Experience working with large accounts payable systems in the public sector. Preferred.

KNOWLEDGE, SKILLS AND ABILITIES:
Demonstrate professional and technical experience working with various electronic payment methods and software. Requires knowledge of various business area functions and how they relate to electronic payments to vendors. Demonstrate success in meeting with various types of vendors to identify issues and the related solutions that meet vendor and district needs. Success in customizing various forms of payment programs to match vendor requirements with district goals/objectives. Ability to customize a customer relationship program that emphasizes aligning the vendor’s needs with district goals. Ability to demonstrate sound communication skills, both orally and in writing and assisting with training and support of electronic payments for the district.

REPORTS TO: Director - Accounts Payable and Property Accounting

SUPERVISES: Finance Senior Specialist

MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone, Computer, (Personal Computer and Mainframe), Automobile, Copier

PHYSICAL REQUIREMENTS:
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

WORKING CONDITIONS:
Conditions the worker will be subject to in this position.

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

PERFORMANCE RESPONSIBILITIES:
* Manifests a professional code of ethics and values.
* Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
* Models the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks.
* Assists in the preparation and timely distribution of the annual 1099 reporting.
* Performs vendor TIN matching process for 1099 records.
* Analyzes all current vendors to determine those that are potential electronic payment candidates.
* Explains and promotes the electronic payment program with current vendors.
* Works with Procurement to provide a list of all newly awarded vendors. Discusses payment options and processes with new vendors.
* Identifies and maintains the invoice process for the electronic payment function.
* Assists in external and internal audit requests for information regarding payment activity.
* Maintains the master vendor file for vendors that are paid electronically.
* Establishes vendor payment cards and maintains database of all electronic payment vendors through Visa or MasterCard.
* Maintains a positive relationship with the district banking vendor providing the electronic payment method to develop new strategies to encourage vendors to join the program.
* Works with Procurement to keep contract language up to date with the various electronic payment options.
* Maintains positive workflow through the Finance Department for auditable processes and reconciliation of billing statements.
* Keeps the Director informed of new areas throughout the district that could benefit from this method of payment.
∗ Follows the district’s policies and procedures as related to all HRMD guidelines, executive limitations, the district’s instructional initiatives, and the school district’s charter guidelines.
∗ Follows the district’s policies and procedures as related to fixed assets.
∗ Develops leadership in subordinates.
∗ Responsible for keeping up to date on technology being used by OCPS. With the support of the district, attends trainings to ensure skill level in various technologies is at the level required to perform in current position.
∗ Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
∗ Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.

Performs other duties and responsibilities as assigned by supervisor.

* Essential Performance Responsibilities

TERMS OF EMPLOYMENT:
Non-bargaining unit compensation plan, twelve months, 8.0 hours per day.

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

02/19/2026