MANAGER, SCHOOL BUSINESS OPERATIONS CTE

Salary Schedule

To oversee and manage the day-to-day business and financial operations for all post-secondary programs (on and off campus) ensuring continuity of instruction.

QUALIFICATIONS:

1. Bachelor’s degree business, education, or equivalent closely related field.


2. Two (2) years’ experience in customer service or business operations.


3. Supervisory experience preferred.


4. Knowledge of data management and reporting with an emphasis of accounting, finance, or budget.

KNOWLEDGE, SKILLS AND ABILITIES:
Excellent verbal, written, and interpersonal communication skills along with exceptional organizational skills and attention to detail. Ability to interpret and enforce school board and administrative rules, ability to analyze data and communicate the information to Senior Director. Ability to interact with students, faculty, and staff. Ability to exhibit a professional and courteous demeanor while serving a high volume of customers, while still working to execute daily tasks. Ability to meet deadlines and work in a fast-paced, multi-priority environment, treating confidential information with sensitivity. Committed to work in a multi-cultural environment.

REPORTS TO: Senior Director, Career and Technical Education

SUPERVISES: Bookkeepers, finance payroll clerks, and other clerical support, as assigned.

MACHINES, TOOLS, EQUIPMENT:
Telephone/Fax, Computer, (Personal Computer and Mainframe), Automobile, Copier/Scanner, Credit Card Machine.

PHYSICAL REQUIREMENTS:
Describes physical conditions of this position.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

WORKING CONDITIONS:
Conditions the worker will be subject to in this position.

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

PERFORMANCE RESPONSIBILITIES:
* Manifests a professional code of ethics and values.
* Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner representing OCPS in a positive light.
* Models the routine, intentional, and effective use of technology in daily work, including communications, organization, and management tasks.
* Direct, oversee, and evaluate each employee reporting directly to him/her regarding productivity in achieving and supporting district goals.
* Inputs school budget information online and/or complete appropriate budget forms as directed by the Senior Director.
* Ensures funds are expended according to district and state policies and guidelines.
* Ensures internal fund revenue and expenditures are in compliance with district and state policies and guidelines.
* Releases purchase orders.
* Oversee the sign off on p-card purchases; including the monthly reconciliation form.
* Manages ordering and inventory processes for instructional materials and technology.
* Reviews FTE data and reporting to ensure the school receives all appropriate funds including making amendments and audit preparation.
* Liaison with District Budget Staff.
* Ensure funds are spent according to correct GL accounts per district and state policies & procedures.
* Works closely with Sr. Director for school use of funds.
* Manage and monitor all Budget and Internal funds for the school.
* Audit daily transactions for error and bank reconciliations.
* Audit cash bank bags of all Finance Payroll clerks.
* Audit & manage all CVUE transactions concerning the student ledger cards for daily transactions.
* Setup Deferments for student fees via Installment Contracts.
* Work with all 3rd party Vendors concerning student accounts.
* Communicate with students concerning student accounts.
* Work closely with Admissions & Financial Staff concerning student accounts.
* Reviews purchase order requests, and daily reports to insure that appropriate items are charged correctly.

* Insures that all monies sent to district office are posted to the appropriate account.
* Assist with Financial Aid funding for student disbursements and state reporting.
* Prepare and Implement the Financial Aid Disbursements – Pell, FSAG, SFAF.
* Monitor funding available for FWEP students.
* Work closely with teachers to assist with ordering of supplies for Instructional Support.
* Train all Finance Clerks & Registrars on Business Office Procedures and daily job duties.
* Train teachers on Purchase Order Procedure, and use of Supply Account Funds (i.e. lab accounts, industry certifications, material fees).
* Work closely with Business Mangers of the other Tech Centers to ensure consistency in procedures.
* Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
* Follow the district’s policies and procedures as related to fixed assets.
* Develop leadership in subordinates.
* Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
* Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
* Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.

* Essential Performance Responsibilities

Perform other duties and responsibilities as assigned by supervisor.

TERMS OF EMPLOYMENT:
Non-bargaining unit compensation plan, twelve months, 8.0 hours per day.

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

Orange Technical College

301 W. Amelia St, Orlando, FL 32801

Business Office Manager Experience/Internal Accounts Manager Experience needed.