Responsible for the administration, management, and accountability of the School District’s tangible personal property. The position is responsible for audit issue resolution, providing recommendations, creation/implementation of new electronic inventory auditing procedures, and interpreting state and local guidelines to ensure accurate and timely financial reporting. To ensure timely and accurate creation of asset records, timely management and resolution of errors, surplus and exceptions; and resolution of departmental/school issues.
QUALIFICATIONS:
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of governmental accounting and financial reporting; ability to interpret and enforce federal, state, and district regulations, Florida Statutes, Department of Education administrative rules, and School Board Policies. Knowledge of decentralized decision making and accountability for results. Demonstrated knowledge of fixed asset operations in a medium to large private or governmental environment; understanding of hardware and software applications; knowledge of accounts payable processes and procedures; sound problem-solving skills when interface issues arise; the ability to interact well with customers and vendors and the ability to demonstrate sound communication skills.
REPORTS TO: Director - Accounts Payable and Property Accounting
SUPERVISES: Property Accounting Fixed Asset Specialists and Property Auditors.
MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone, Computer, (Personal Computer and Mainframe), Automobile, Copier
PHYSICAL REQUIREMENTS:
Describes physical conditions of this position.
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.
PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.
Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.
Note: Will total more than 100 percent as several activities may be performed at one time.
WORKING CONDITIONS:
Conditions the worker will be subject to in this position.
Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.
PERFORMANCE RESPONSIBILITIES:
∗ Manifest a professional code of ethics and values.
∗ Respond to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
∗ Model the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks.
∗ Prepare and maintain the district’s fixed asset year-to-date loss report for Board review.
∗ Annual reconciliation to transfer construction in progress to building assets and to record renovation and improvements other than buildings expenses in the asset subledger.
∗ Prepare and submit Tangible Personal Property Tax report annually.
∗ Review, analyze, and reconcile fixed assets on a monthly and annual basis.
∗ Conduct analysis and account reconciliations as needed and process correcting entries.
∗ Prepare monthly property board agenda items. Ensure report accuracy and compliance.
∗ Prepare and disseminate monthly/annual memorandums for property information.
∗ Develop and maintain a charter school asset tracking/tagging procedure/process.
∗ Support the Director of Accounts Payable and Property Accounting in gathering feedback and evaluating the effectiveness of the section as perceived by users of their services.
∗ Generate reports, analyze detailed data to determine relevant statistical information and ensure metrics are gathered and reported.
∗ Direct, supervise and evaluate each staff member reporting directly to this position regarding productivity in achieving district goals.
∗ Perform analysis, testing and prepare documentation for system upgrades and process improvements.
∗ Keep the Director of Accounts Payable and Property Accounting informed of critical issues within the section about which he/she, the superintendent and/or board should be aware.
∗ Follow the district’s tangible personal property policies and procedures.
∗ Create and implement new electronic inventory auditing processes and procedures.
∗ Develop district inventory timelines and adhere to established timelines.
∗ Develop and conduct training sessions for work locations specifically to identify the inventory process and to ensure the accountability of all work locations.
∗ Prepare and conduct training sessions for the Preparing New Principals cohorts.
∗ Ensure the timely processing of all tangible personal property transactions. Prepare and submit to Senior Director, Finance monthly reclassification report of capitalized expenditures.
∗ Communicate with Senior Director, Finance of critical issues within the property accounting section and incidents about which the superintendent and/or Board should be aware.
∗ Maintain and support digital device asset tracking procedures and process.
∗ Prepare, reconcile, and maintain periodic Digital Device inventory reports.
∗ Monitor and maintain log of all Digital Device Lost/Stolen Prop 5 reports.
∗ Process and maintain employee restitution for all lost and/or damaged district property.
∗ Respond to requests from District Security as to status of all digital devices.
∗ Coordination between departments to ensure best practices for accountability of Digital Devices.
∗ Follow the district’s policies and procedures as related to all HRMD (Human Resources Management Directives) guidelines and the district’s instructional initiatives.
∗ Follow the district’s policies and procedures as related to fixed assets.
∗ Develop leadership in subordinates.
∗ Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
∗ Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
∗ Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.
Perform other duties and responsibilities as assigned by supervisor.
* Essential Performance Responsibilities
TERMS OF EMPLOYMENT
Non-bargaining Unit Compensation Plan, twelve months, 8.0 hours per day.
EVALUATION
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.
10/22/2025
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