SENIOR MANAGER, FINANCE/INTERNAL ACCOUNTS

Salary Schedule

Orange County Public Schools
Job Description
SENIOR MANAGER, FINANCE/INTERNAL ACCOUNTS
QUALIFICATIONS:
1. Bachelor’s degree in accounting (or related field) from an accredited institution
2. Five (5) years demonstrated experience in governmental accounting, finance or budgeting
required.
3. Related background in the specific area of responsibility (internal accounts).
Preferences
􀁸 Knowledge of SAP and SFO accounting systems
􀁸 School district experience
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of governmental accounting and financial reporting; ability to use microcomputers and
scalable computing environments; ability to read and interpret Federal regulations, Florida
Statutes, State Board Rules, and Department of Education technical bulletins. Knowledge of and
commitment to decentralized decision-making and accountability for results.
REPORTS TO:
Senior Administrator, Finance
JOB GOAL:
Ensure the timely processing of properly authorized financial transactions and preparation of
accurate financial accounting within the section.
SUPERVISES:
Senior Finance/Payroll Specialist (2)
MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone,
Computer, (Personal Computer and Mainframe), Automobile, Copier
PHYSICAL REQUIREMENTS:
Describes physical conditions of this position.
Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force
frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for
sedentary work and the worker sits most of the time, the job is rated as Light Work.
Senior Manager, Finance/Internal Accounts
02/10/2021 2
PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is
noted.
Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of
time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from
position-to-position through the use of the upper extremities and back muscles exerting up to
10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers
rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in
which detailed or important spoken instructions must be conveyed accurately, loudly, or
quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal
loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text,
operation of equipment, inspection of machines, etc.
Note: Will total more than 100 percent as several activities may be performed at one time.
WORKING CONDITIONS:
Conditions the worker will be subject to in this position.
Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur
inside and outside.
PERFORMANCE RESPONSIBILITIES:
* Manifests a professional code of ethics and values.
* Respond to internal and external customers in a timely, accurate, courteous, and
empathetic manner representing OCPS in a positive light.
* Models the routine, intentional and effective use of technology in daily work, including
communications, organization, and management tasks.
Senior Manager, Finance/Internal Accounts
02/10/2021 3
* Support the Senior Administrator, Finance in managing all operations and functions within
the Internal Accounts Section consistent with District priorities and District goals.
* With and through staff, help develop plans and identify expected outcomes/results for the
Section.
* Support the Senior Administrator, Finance in gathering feedback and evaluating the
effectiveness of the section as perceived by the users of their services.
* Direct, oversee and evaluate support staff in achieving expected goals.
* Maintain thorough knowledge of internal account processes and procedures.
* Review and make recommendations for internal account policy changes.
* Provides expertise to schools, senior leadership, and other district personnel to monitor and
maintain district and state mandates, policies and guidelines that apply to school internal
accounts.
* Oversee reconciliation process of monthly financial reporting for all school internal accounts.
* Review schools’ general ledger accounts for anomalies and misclassifications, etc.
* Review, analyze and reconcile monthly digital fine revenue reports from all digital schools.
* Audit and control all user access to the internal accounts accounting software system and
credit card software.
* Implementation and ongoing maintenance of internal accounts accounting system to ensure
it aligns with the Florida Department of Education (FLDOE) mandated revenue and
expenditure account code structure.
* Maintain thorough knowledge of sales tax laws in accordance with the Florida Department of
Revenue
* Liaison between district IT staff and internal accounts software IT staff
* Troubleshoot software issues related to the internal account software system and ensure
resolution.
* Prepare, conduct, and manage the mandatory annual bookkeepers’ training.
* Review and manage monthly bookkeeper training for internal account policies and software.
* Prepare and conduct district-wide in person training for the Preparing Future Principals
Academy (PFPA) program.
* Suggest additional audit objectives and assist in coordination with both internal and
external auditors to ensure accurate, timely completion of all audits and reviews.
* Prepare district-wide year end internal account reconciliation of SFO to SAP (district
ERP).
* Reconcile district-wide recorded school accounting Treasury journal entries to SAP
annualized interest allocations.
* Confirm and analyze annual accounting software invoice for accuracy, including
school portal usage.
* Research and resolve 1099 issues.
* Keep the Senior Administrator, Finance informed of critical issues within the section and
incidents about which the Superintendent and/or Board should be aware.
* Follow the district’s policies and procedures as related to all HRMD guidelines, executive
limitations, the district’s instructional initiatives, and the school district’s charter guidelines.
* Follow the district’s policies and procedures as related to fixed assets.
* Develop leadership in subordinates.
* Responsible for keeping up to date on current technology being used by OCPS. With the
support of the district, attends training to ensure skill level in various technologies is at the
level required to perform in current position.
* Responsible for maintaining timely and accurate information and accountable for the
quality of information maintained by those they supervise.
􀀍 Responsible for self-development and keeping up to date on current research, trends, and
best practices relevant to the area of responsibility.
􀁸 Perform other duties and responsibilities as assigned by supervisor.
Senior Manager, Finance/Internal Accounts
02/10/2021 4
* Essential Performance Responsibilities
TERMS OF EMPLOYMENT:
Non-bargaining unit compensation plan, twelve months, 8.0 hours per day.
EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on
evaluation of personnel.