Salary Schedule

To provide leadership for all aspects of the Accounts Payable and Property Accounting Department, including decision making; to ensure the timely payment of properly authorized invoices, timely management and resolution of invoice errors and exception processing, ensure accurate GRIR liability account balances, and maintain accurate property accounting records.

QUALIFICATIONS:

1. Bachelor’s degree in business administration, accounting or finance (or related field) from an accredited
2. Seven (7) years of successful experience in accounts payable, finance or government accounting in a leadership role.
3. Experience in asset accounting in a large or medium-sized governmental environment.
4. Experience with large ERP system, SAP preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of governmental accounting, budgeting, auditing and financial reporting requirements; demonstrated leadership abilities; current knowledge of accounts payable trends, technology and functionality; knowledge of asset accounting trends, experience with systems, upgrades and implementation; ability to read and interpret federal regulations, Florida Statutes, State board rules, and Department of Education technical bulletins. Knowledge of and commitment to decentralized decision making and accountability for results.

REPORTS TO:

Senior Director- Finance

SUPERVISES:

Senior Manager-Property Accounting, Administrator-AccountsPayable; Administrator- Accounts Payable, Payment

MACHINES, TOOLS, EQUIPMENT:

Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone, Computer, (Personal Computer and Mainframe), Automobile, Copier

PHYSICAL REQUIREMENTS:

Describes physical conditions of this position.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY:

Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

Percentage

70     Sitting: Resting with the body supported by the buttocks or thighs.

10     Standing: Assuming an upright position on the feet, particularly for sustained periods of time.

10     Walking: Moving about on foot to accomplish tasks, particularly for long distances.

5        Bending: Lowering the body forward from the waist.

5        Reaching: Extending hand(s) and arm(s) in any direction.

5    Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.

80  Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.

70     Grasping: Applying pressure to an object with the fingers and palm.

90  Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.

90  Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.

90   Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

WORKING CONDITIONS:

Conditions the worker will be subject to in this position.

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

PERFORMANCE RESPONSIBILITIES:

• Manifests a professional code of ethics and values.
• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Models the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks.
• Manage all functions and services in the accounts payable and property accounting unit consistent with district goals.
• Provide for accurate and timely disbursements to vendors.
• With and through staff, develop plans and identify district goals for the unit.
• Direct, supervise and evaluate each manager or support staff reporting directly to this position regarding productivity in achieving expected district goals.
• Plan and direct a system of feedback and assessment of services provided by Accounts Payable and Property Accounting as perceived by users of those services.
• Prepare the annual 1099 and escheatment reporting.
• Ensure continual process improvements, evaluation and recommendation of new technologies for the unit.
• Direct analysis and maintenance of the district’s goods receipt and invoice receipt (GRIR) settlement account.
• Oversee periodic accounts payable closing functions.
• Oversee compliance with reimbursement policies, internal controls and manage a self-inspection process.
• Ensure control and accountability in maintaining tangible personal property and real property records of the District.
• Oversee analysis, reconciliation and closing activities for asset accounting and prepare data for reporting for capital assets in the financial statements.
• Assist Finance Director in coordinating audit activities and related corrective action that pertain to accounts payable and property accounting.
• Perform/direct/prepare testing, analysis and documentation for accounts payable and property accounting system upgrades and process improvements.
• Keep the senior director, Finance informed of critical issues within the unit and incidents about which the superintendent and/or board should be aware.
• Follow the district’s policies and procedures as related to all HRMD guidelines, executive limitations, the district’s instructional initiatives, and the school district’s charter guidelines.
• Follow the district’s policies and procedures as related to fixed assets.
• Develop leadership in subordinates.
• Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
• Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
• Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.
• Perform other duties and responsibilities assigned by the supervisor.

• Essential Performance Responsibilities

*Perform other duties and responsibilities assigned by the

TERMS OF EMPLOYMENT:

Non-bargaining unit compensation plan, twelve months, 8.0 hours per day.

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.