SENIOR SPECIALIST - BUILDING CODE COMPLIANCE

Salary Schedule

Responsible for coordinating and performing business operations within Building Code Compliance. Position collaborates closely with internal and external agencies/departments. Responsible for construction, inspection contracts and tracking.

QUALIFICATIONS:

1. Bachelor’s degree from an accredited institution or any equivalent combination of related education, training and/or experience, which provides the required knowledge, skills, and abilities to perform the essential job functions.
2. Three (3) of years of experience managing business operations or entities. Building code compliance experience is preferred. preferably of a building code compliance office.
3. Experience using Microsoft Word, Excel, SharePoint or a building department permitting software system preferred. Intermediate level is preferred.
4. Must have and maintain a valid Florida Driver’s license.

The incumbent is considered to be “essential personnel” during an emergency and can be subject to being held over or called back to a district location at all times.

KNOWLEDGE, SKILLS, AND ABILITIES:
Experience in a wide array of administrative and fiscal services as well as internal business operations. Knowledge and experience in coordinating complex compliance and reporting requirements. Ability to effectively oversee records management and retention processes and systems. Demonstrated experience in supporting online resources such as collaboration sites, social media resources and websites. Exposure to applied building code compliance management practices is highly desirable. Ability to apply continuous improvement principles within the work environment. Excellent project management skills and demonstrated ability to work effectively within cross-functional teams. Possesses strong analytical, problem identification and resolution skills. Excellent verbal and written communication skills. Ability to, interpret, translate and apply state and local code compliance requirements. Organization, time management and prioritizing skills are essential.

REPORTS TO: Facilities Program Director - Building Code Compliance Office

SUPERVISES: None

MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position to include automobile, computer, copier, integrated copier/fax/imager, telephone, two-way radios, teletype, video-intercom device, whiteboard system, etc.

Position requires incumbent to possess a valid Florida driver’s license and proof of insurability at all times. Incumbent must maintain access to a motor vehicle (personal or agency) on a regular basis.

PHYSICAL REQUIREMENTS:
Describes physical conditions of this position.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

At times, may be required to climb stairs and ladders, move and/or climb over obstacles, run, lift heavy objects and work under conditions as required by the specific situation or emergency.

PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

WORKING CONDITIONS:
Conditions the worker will be subject to in this position.

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

Duties may include maintaining the ability to support operations after hours, and working extended hours on/off site, The incumbent will be considered “essential personnel” subject to being called back to the office or a district location at all times.

PERFORMANCE RESPONSIBILITIES:
∗ Manifest a professional code of ethics and values.
∗ Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner representing OCPS in a positive light.
∗ Model the routine, intentional and effective use of technology in daily work, including communications, organization, and management tasks.
∗ Oversee the department’s internal business operations within Building Codes, to ensure all functions and tasks are completed in accordance with applicable standards.
∗ Analyze, implement and monitor internal business processes to ensure efficiency and systems are in place.
∗ Coordinate compliance and regulatory reporting requirements for the department. Implement and monitor processes and procedures to support compliance functions. Prepare reports, submit approved documents, and maintain related records.
∗ Assist in the development of strategy documents, surveys, metric definitions, and scorecards. Organize information to ensure that staff is educated on the processes.
∗ Oversee the department’s fixed asset inventory process. Ensure systems are in place, conduct audits, lead internal inventory teams, resolve variances, compile reports, and maintain records.
∗ Monitor and organize all processes relating to legal documents, inspections, building codes, records, and reports.
∗ Ensure that all directives, standard operating procedures, and processed comply with internal guidelines. Conduct periodic quality assurance and quality control reviews.
∗ Manage complex competitive solicitation processes, purchase order processes and other assigned projects. Handle and monitor inventory of supplies within the department.
∗ Prepare, evaluate, and negotiate contracts that involve various agreements, purchase orders, and goods.
∗ Consistently monitor/process and respond to departmental email inquiries in a timely manner.
∗ Perform periodic reports and maintain department/division scorecards for reporting purposes.
∗ Represent school district on various working groups, maintain close professional relationships with local counterparts and participate in relevant professional associations.
∗ Coordinate and/or oversee the planning, and administration of building codes inspections and plan examiner inspections.
∗ Prepare correspondence, memos, reports, and other documents relative to assigned functions; resolve issues with purchase orders and requisitions, solicitations, contracts, agreements, etc.
∗ Interface with internal and external customers, agencies, vendors and suppliers to organize, track, resolve complex issues and
problems.
∗ Keep the department heads informed of critical issues within the section and assigned area of responsibility.
∗ Establish and maintain effective working relationships with schools, departments, management and the public.
∗ Maintain department online plan reviewing, permitting and inspection software programs to ensure functionality that meet operational standards.
∗ Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
∗ Follow the district’s policies and procedures as related to fixed assets.
∗ Develop leadership in subordinates.
∗ Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attend training to ensure skill level in various technologies is at the level required to perform in current position.
∗ Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
∗ Responsible for self-development and keeping up to date on current research, trends, and best practices relevant to the area of responsibility.

Perform other duties and responsibilities as assigned by Supervisor.

*Essential Performance Responsibilities

TERMS OF EMPLOYMENT:
Non-bargaining Unit Compensation Plan, twelve months, 8.0 hours per day.

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

07/01/2025