ADMINISTRATOR, FACILITIES REAL ESTATE MANAGEMENT

Salary Schedule

Effective management of all assigned projects meeting the district’s desired results and providing effective support to the overall capital building program.

QUALIFICATIONS:

1. Bachelor’s degree from an accredited college or university, preferred area in business management, public administration or in a real estate, legal, or land planning related field, or any equivalent combination of related education, training and experience which provides the required knowledge, skills and abilities to perform the essential job functions.


2. Three (3) years of experience and/or certified training in real estate, property management, and facility use management.


3. Experience using Access, Excel, Word is required. GIS experience is preferred.


4. Experience in a public entity or school system is preferred.

KNOWLEDGE, SKILLS AND ABILITIES:
Ability to conduct and prepare written and presentation materials for due diligence and analysis of sites for development. Knowledge and experience in planning, tracking, evaluating, and reporting on real estate due diligence, long term and short-term facility use issues and issues related to a large capital building program. Knowledge and experience in the development and implementation of long-term use agreements. Ability to use GIS mapping software to provide technical mapping support. Ability to support a group of technical experts and facilities staff in the development, implementation and utilization of automated information management systems while minimizing disruption to ongoing operations. Knowledge and adherence to governmental and contractual reporting requirements and audit procedures. Skilled in oral and written communications. Skilled in customer service/satisfaction.

REPORTS TO: Director, Real Estate Management

SUPERVISES: None

MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone, Computer, (Personal Computer and Mainframe), Automobile, Copier.

PHYSICAL REQUIREMENTS:
Describes physical conditions of this position.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly, or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

WORKING CONDITIONS:
Conditions the worker will be subject to in this position.

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

PERFORMANCE RESPONSIBILITIES:
∗ Manifests a professional code of ethics and values.
∗ Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner representing OCPS in a positive light.
∗ Models the routine, intentional and effective use of technology in daily work, including communications, organization, and management tasks.
∗ Develop and maintain a database of pertinent due diligence activities for real estate development and capital building programs.
∗ Coordinate with and manage outside consultants and vendors to ensure timely delivery of due diligence materials.
∗ Develop, compose, and implement use agreement agreements and maintain a database of statistical information related to use agreements.
∗ Manage all operations and functions within the unit consistent with district goals.
∗ With and through staff, develop plans and identify expected outcomes/results for each section in the unit.
∗ Facilitate communication between facilities and internal and external stakeholders.
∗ Provide accurate and timely information as requested.
∗ Manage the successful implementation of projects within the area of responsibility.
∗ Oversee the development and management of schedules.
∗ Assure that due diligence is used to ensure that all projects are completed with the highest level of quality possible, always considering life cycle costs.
∗ Interface with OCPS departments including Construction Planning, Facilities Planning, Maintenance, Construction Services, Fiscal, ICTS, Safety, Transportation, and other units, as required.
∗ Follow the district’s policies and procedures as related to the capital building program.
∗ Provide complete and accurate reports in accordance with the Facilities Director’s requirements.
∗ Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
∗ Follow the district’s policies and procedures as related to fixed assets.
∗ Develop leadership in subordinates.
∗ Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
∗ Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
∗ Responsible for self-development and keeping up to date on current research, trends, and best practices relevant to the area of responsibility.

Perform other duties and responsibilities as assigned by supervisor.

* Essential Performance Responsibilities

TERMS OF EMPLOYMENT:
Non-bargaining unit compensation plan, twelve months, 8.0 hours per day.

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the board’s policy on evaluation of personnel.

05/17/2024