ADMINISTRATOR, OCCUPATIONAL SAFETY AND HEALTH

Requisition ID 2024-133990
Location
OFFICE OF SAFETY
Location Address
445 WEST AMELIA ST
Posting End Date
8/1/2024 11:59 PM
Work Days and Hours
12 months, 8 hours per day

Compensation

Overview

A management position within Safety and Emergency Management’s Office of Safety (OS) responsible for coordinating enterprise-wide health and safety programs and services.

Responsibilities and Qualifications

QUALIFICATIONS:

  1. Bachelor’s degree from an accredited institution in safety management, occupational safety, risk management or related field
  2. Three years of experience in utilizing in organization safety assessments, inspections and staff training.
  3. Professional certification (Certified Safety Professional or similar) preferred.
  4. Completion of FEMA Incident Command System courses 100, 200, 700, 800 300, 400 within one year of employment.
  5. Safety Management Specialist (SMS) certification preferred.
  6. Must possess and maintain a valid State of Florida driver’s license.


TERMS OF EMPLOYMENT:
Non-bargaining unit compensation plan, twelve months, 8.0 hours per day. Duties require the ability to respond to incidents after hours, and work extended hours on site, possibly under difficult and trying circumstances. Must maintain 24-hour availability via a wireless device capable of voice and data communications. The incumbent will be considered “critical personnel” subject to being called back to the office or a district location at all times.

Duties may expose individual to personal risks as they observe and report details relating to potential and actual hazards, incidents and/or emergencies. Position requires incumbent to work in all weather conditions, under extreme temperatures, around chemicals, chemical fumes, bio- hazards and electrical and mechanical hazards.

Position may be required to periodically work evening and weekend hours to manage department operations during extracurricular activities, incident activations, special events, town hall meetings and other functions as required by district-wide activity.

May be assigned to the district Emergency Operations Center during activations requiring extended work hours. Incumbent is also subject to being embedded as an agency representative in an external agency Emergency Operations Center. Assignments are at the discretion of department leadership.

KNOWLEDGE, SKILLS AND ABILITIES:
Demonstrated ability to work within an enterprise risk or safety portfolio. Knowledge and experience in applying contemporary risk and safety principles, practices, technologies, and techniques. Ability to apply the Florida Department of Education State Requirements for Educational Facilities (SREF) and various codes and standards adopted by SREF. Knowledge of federal and state regulations pertaining to workplace safety to include OSHA regulations under 29 CFR 1910 and 1926. Ability to work within pedestrian, traffic and vehicle safety programs. Ability to conduct health-related inspections to include those for food service operations and other areas required to meet sanitation standards. Excellent project management skills and proven ability to work within cross-functional project teams. Ability to apply principles of continuous improvement methods within the work environment. Possesses strong analytical, problem identification and resolution capabilities. Ability to communicate verbally and in writing, effectively presenting ideas and providing plans, policies and procedures in a clear and concise manner to internal customers, team members and senior leadership. Capability to consistently demonstrate a high degree of accountability, personal integrity and emotional maturity. Demonstrated ability to effectively, continuously and discreetly work with confidential and potentially sensitive information. Commitment to working with individuals from diverse socio- economic and cultural backgrounds.

REPORTS TO: Senior Manager, Occupational Safety and Health

SUPERVISES: Position does not directly supervise personnel.

MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position to include: automobile, computer, telephone, integrated copier/fax/imager, two-way radios, whiteboard system, Crestron system, etc.

Must be able to use personal protective equipment and other public safety equipment as provided by the district. Position requires the incumbent to possess a valid Florida driver’s license and proof of insurability at all times. Incumbent must maintain regular access to a cell phone and motor vehicle (personal or agency) for business purposes.

PHYSICAL REQUIREMENTS:
Describes physical conditions of this position.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

At times, may be required to climb ladders and stairs, move and/or climb obstacles, run, lift heavy objects (possibly up to 50 pounds), perform tasks in confined space and work under conditions as required by the specific situation and/or emergency.

PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

WORKING CONDITIONS:
Conditions the worker will be subject to in this position.

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

PERFORMANCE RESPONSIBILITIES:
∗ Manifest a professional code of ethics and values.
∗ Respond to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
∗ Model the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks.
∗ Provide management support for enterprise-wide health and safety programs. Apply proactive prevention-based measures to reduce the organization’s exposure to health and safety-related risks.
∗ Manage district’s emergency life-saving measures program (i.e., AED, bleeding control kit, trauma kit, etc.). Establish training curriculum, coordinate training services. Audit program for compliance to standards.
∗ Perform pedestrian and traffic safety assessments in support of the SafeWalk program. Lead pedestrian and traffic safety awareness, outreach and educational programs. Serve on the SafeWalk Committee.
∗ Conduct health and safety inspections to ensure school and workplace safety. Report findings, and work with site administrators to address deficiencies. Coordinate inspections with risk and other safety units. Collaborate with work location administrators in writing site specific health and safety plans.
∗ Perform audits of district health and safety programs to determine compliance with policies, procedures, regulations and statutes. Report findings and provide technical assistance to address deficiencies.
∗ Deliver health and safety education and training programs. Engage stakeholders through awareness and outreach activities. Utilize a variety of methods to develop stakeholder skills in health and safety. Work with risk and other safety units to establish and communicate district health and safety training requirements. Produce integrated training matrix. Collect results and produce reports.
∗ Manage applicable health and safety compliance requirements. Manage the collection of compliance data and support the timely completion of reports. Maintain all compliance records.
∗ Collect and analyze data and information on health and safety incidents. Recommend mitigation and prevention solutions. Implement approved strategies and monitor outcomes to determine efficacy.
∗ Work with risk and other safety units to maintain district health and safety standards. Assist in developing integrated health and safety plans, procedures, and training. Support a unified health and safety strategy encouraging a culture of safety. Serve on the Safety Council.
∗ Serve as a member of the District Incident Management Team (DIMT). Provide management support to the Emergency Operations Center (EOC) during periods of activation.
∗ Represent the school district in various working groups and foster positive relationships within these cohorts.
∗ Maintain close professional relationships with local counterparts. Participate in relevant professional associations to remain current on knowledge and skills.
∗ Assist in the overall administration and management of department budgets, initiatives, personnel, programs, resources, and strategic plans to ensure that priorities are established and satisfied.
∗ Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
∗ Follow the district’s policies and procedures related to fixed assets.
∗ Develop leadership in subordinates.
∗ Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attend training to ensure skill level in various technologies is at the level required to perform in current position.
∗ Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
∗ Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.

Perform other duties and responsibilities as assigned by supervisor.

* Essential Performance Responsibilities

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel.

03/31/2023

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