SENIOR SPECIALIST, TRANSLATION/INTERPRETATION (GRANT FUNDED)

Requisition ID 2024-132781
Location
MULTILINGUAL SERVICES
Location Address
445 W AMELIA ST
Posting End Date
6/16/2024 11:59 PM
Work Days and Hours
12 months, 8 hours per day

Compensation

Overview

To implement strategic and comprehensive district-wide translation structures for district and stakeholders. Execute the coordination or translations/interpretation to ensure equal access to communication is guaranteed.

Responsibilities and Qualifications

QUALIFICATIONS:



  1. Bachelor's degree in communications, translation/interpretation studies, or a related field from an accredited institution or equivalent combination of related education, training and/or work experience which provides the required knowledge, skills, and abilities to perform the essential job functions.

  2. Two (2) years of progressively responsible experience in translation/interpretation, communications, or project management.

  3. Experience in translating or interpreting information in writing and oral communication skills to/from English and Spanish

  4. Must be able to work a flexible work schedule.

  5. Experience in translating official documents in education and legal environments preferred.



All candidates must successfully complete a written language assessment.

KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to implement planned projects and use effective time management skills; ability to manage project budgets; ability to use effective communications, community and public relations skills; Must possess excellent written and oral communication skills and interaction techniques in English and Spanish; demonstrated skills in interaction and supervision techniques; ability to work as part of the team with the staff or other departments; ability to share ideas with others in a clear and informative manner; must possess computer skills including, but not limited to, spreadsheets, document processing, and presentation software utilization; ability to regularly use independent judgment and discretion in matters related to business operations and management policies; analytical skills to review information and formulate alternative solutions to problems; and ability to apply acquired knowledge, skills and abilities to new situations.

REPORTS TO: Senior Director, Multilingual Services

SUPERVISION: Support Clerk and Parent Liaisons

MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone, Computer, (Personal Computer and Mainframe), Automobile, Copier

PHYSICAL REQUIREMENTS:
Describes physical conditions of this position.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the
upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly, or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

WORKING CONDITIONS:
Conditions the worker will be subject to in this position.

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

PERFORMANCE RESPONSIBILITIES:
* Manifests a professional code of ethics and values.
* Responds to internal and external customers in a timely, accurate, courteous, and empathetic manner representing OCPS in a positive light.
* Models the routine, intentional and effective use of technology in daily work, including communications, organization, and management tasks.
* Coordinate production and cost bidding of all translation/interpretation projects to be provided by department.
* Supervise translation/interpretation workflow of district’s parent liaisons.
* Manage district wide interpretation request site.
* Translation/Interpretation liaison with the Communications department.
* Process and assign written, face to face and oral request to vendors and/or internal team.
* Manage and serve as a district liaison of phone and video translation/interpretation services
* Oversee and manage the translation/interpretation budget to include invoices, payments, and contract with vendors.
* Receive, analyze, and prioritize translation requests and coordinate the delivery of the translation, ensuring that all relevant information (deadlines, language registers and OCPS terminology) is utilized accurately.
* Supports growth of interpreting and translation services through targeted marketing efforts and by cultivating relationships with stakeholders.
* Provide training on translation/interpretation resources for school and district-based administrators.
* Attend and support translation/interpretation needs of school board meetings, as assigned.
* Serve as translation/interpretation liaison to community committees as assigned.
* Conduct meetings with stakeholders and translators to solicit feedback for enhancements to the translation process and services.
* Translate official legal and educational documents in a timely manner.
* Responsible for making hiring recommendations. Provide mentoring and guidance to direct reports. Able to problem solve and provide continuous, constructive feedback.
* Regularly monitor, evaluate, and assess staff performance. Create specific, measurable goals for direct reports and specific work areas. Able to communicate and collaborate effectively.
* Follow the district’s policies and procedures as related to all HRMD guidelines, executive limitations, the ends policies, the district’s instructional initiatives, and the school district’s charter guidelines.
* Follow the district’s policies and procedures as related to fixed assets.
* Develop leadership in subordinates.
* Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
* Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
* Responsible for self-development and keeping up to date on current research, trends, and best practices relevant to the area of responsibility.

Perform other duties and responsibilities assigned by the supervisor.

* Essential Performance Responsibilities

TERMS OF EMPLOYMENT:
Non-bargaining unit compensation plan, twelve months, 8.0 hours per day.

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

05/17/2024

Additional Qualifications

This position is funded annually through Entitlement Grant.

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