MANAGER, INTERNAL ACCOUNTS

Requisition ID 2024-132360
Position Category
Manager/Supervisor
Location
FINANCE
Location Address
445 W AMELIA ST
Posting End Date
6/17/2024 11:59 PM
Work Days and Hours
12 months, 8 hours per day

Compensation

Overview

Ensure the timely processing of properly authorized financial transactions and preparation of accurate financial accounting within the section.

Responsibilities and Qualifications

QUALIFICATIONS:



  1. Bachelor’s degree in accounting (or related field) from an accredited institution

  2. Five (5) years of experience in governmental accounting, finance or budgeting required.

  3. Experience in the financial control process, in a governmental accounting environment preferred.



KNOWLEDGE, SKILLS, AND ABILITIES
:
Knowledge of governmental accounting and financial reporting; ability to use microcomputers and scalable computing environments; ability to read and interpret Federal regulations, Florida Statutes, State Board Rules, and Department of Education technical bulletins. Knowledge of and commitment to decentralized decision-making and accountability for results.

REPORTS TO: Senior Manager, Internal Accounts

SUPERVISES: Senior Finance/Payroll Specialist (2)

MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position. Telephone, Computer, (Personal Computer and Mainframe), Automobile, Copier

PHYSICAL REQUIREMENTS:
Describes physical conditions of this position.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

WORKING CONDITIONS:
Conditions the worker will be subject to in this position.

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

PERFORMANCE RESPONSIBILITIES:
* Manifest a professional code of ethics and values.
* Respond to internal and external customers in a timely, accurate, courteous, and empathetic manner representing OCPS in a positive light.
* Model the routine, intentional and effective use of technology in daily work, including communications, organization, and management tasks.
* Collaborate with the Senior Manager, Internal Accounts in managing all operations and functions within the Internal Accounts Section consistent with District priorities and District goals.
* With and through staff, help develop plans and identify expected outcomes/results for the Section.
∗ Collaborate with the Senior Manager, Internal Accounts in gathering feedback and evaluating the effectiveness of the section as perceived by the users of their services.
* Work closely with the Senior Manager, Internal Accounts in the reconciliation process of Internal Accounts monthly financial reporting.
* Travel required to provide on-site internal account training to bookkeepers and principals.
* Assist in the management and monitoring of user access to the internal accounts accounting software system.
* Serve as back-up for the cash-management system, positive pay process, as it relates to internal accounts.
* Monitor, observe, and provide expertise to schools, senior leadership, and other district personnel to monitor and maintain district and state mandates, policies and guidelines that apply to school internal accounts.
* Prepare the district-wide year end internal accounts reconciliation of SFO to SAP (district ERP) in collaboration with the Senior Manager, Internal Accounts.
* Oversee annual internal accounts software testing and in resolving any technical program issues that may arise. Work closely with the Senior Manager, Internal Accounts to resolve issues.
* Maintain a thorough knowledge of Florida Department of Education’s revenue and expenditure account code structure.
* Provide guidance and direction to schools on internal accounts policies and procedures.
* Communicate and provide feedback to the schools on their monthly reports.
* Monitor and track issues through to their resolution.
* Facilitate district-wide policy and software training sessions related to internal accounts, in partnership with the Senior Manager.
* Assist in coordination with both internal and external auditors to ensure accurate, timely completion of all audits and reviews.
* Keep the Senior Manager, Internal Accounts informed of critical issues within the section and incidents about which the Superintendent and/or Board should be aware.
∗ Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
∗ Follow the district’s policies and procedures as related to fixed assets.
∗ Develop leadership in subordinates. Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
∗ Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
∗ Responsible for self-development and keeping up to date on current research, trends, and best practices relevant to the area of responsibility.

Perform other duties and responsibilities as assigned by supervisor.

* Essential Performance Responsibilities

TERMS OF EMPLOYMENT:
Non-bargaining unit compensation plan, twelve months, 8.0 hours per day.

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

07/01/2024

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