ADMINISTRATOR, SCHOOL SAFETY AND SECURITY

Requisition ID 2024-130655
Location
DISTRICT POLICE
Location Address
445 W AMELIA ST
Posting End Date
5/18/2024 11:59 PM
Work Days and Hours
12 months, 8 hours per day

Compensation

Overview

Responsible for administering and leading the district’s compliance efforts relative to The Marjory Stoneman Douglas High School Public Safety Act and related regulatory reporting requirements. Position collaborates closely with a highly regarded team of administrative and law enforcement professionals including members of Orange County Public Schools' District Police and district leadership.

Responsibilities and Qualifications

QUALIFICATIONS:



  1. Bachelor’s degree from an accredited institution required.

  2. Two (2) years of experience managing a compliance-related function; experience with compliance with local, state or federal laws preferred.

  3. Familiarity with the Marjory Stoneman Douglas High School Public Safety Act preferred.

  4. Previous experience administering requirements of campus safety and security and Florida Department of Education (FDOE) associated federal guidelines preferred.

  5. Must possess and maintain a valid Florida driver’s license and proof of insurability.

  6. Able to successfully pass a comprehensive background assessment, which includes a criminal history check, drug screen, fingerprinting, testing and related selection criteria.



TERMS OF EMPLOYMENT:
Non-bargaining unit compensation plan, twelve months, 8.0 hours per day. The incumbent is considered to be “critical personnel” during an emergency and can be subject to being held over or called back to a district location at all times.

KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge and experience in coordinating complex compliance and reporting functions. Familiarity with the Marjory Stoneman Douglas High School Public Safety Act (Stoneman Douglas Act). Demonstrated ability to conduct program audits to ensure compliance with federal and state regulatory requirements. Ability to effectively administer regulatory records management and retention processes and systems. Familiarity with current federal codes, state laws, state board rules and school board policies as they relate to safety and security regulatory compliance reporting. Capacity to apply continuous improvement principles within the work environment. Ability to use computer-based business management systems and the full Microsoft Office Suite. Excellent project management skills and proven ability to work effectively within cross-functional teams. Proven ability to consistently complete assignments and perform functions in a timely manner with minimal errors. Possesses strong analytical, problem identification and resolution skills. Capacity to communicate verbally and in writing, effectively presenting ideas and information in a clear and concise manner. Capable of consistently demonstrating a high degree of accountability, personal integrity and emotional maturity. Demonstrated ability to effectively, continuously and discreetly, work with confidential and potentially sensitive information.

REPORTS TO: Senior Director, District Police

SUPERVISES: None.

MACHINES, TOOLS, EQUIPMENT:
Machines, tools, equipment, electronic devices, vehicles, etc., used in this position to include: automobile, computer, copier, integrated copier/fax/imager, telephone, two-way radios, teletype, video-intercom device, whiteboard system, etc.

PHYSICAL REQUIREMENTS:
Describes physical conditions of this position.

Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work.

PHYSICAL ACTIVITY:
Physical activities of this position. Percent of a typical day involved in each applicable activity is noted.

Percentage
70 Sitting: Resting with the body supported by the buttocks or thighs.
10 Standing: Assuming an upright position on the feet, particularly for sustained periods of time.
10 Walking: Moving about on foot to accomplish tasks, particularly for long distances.
5 Bending: Lowering the body forward from the waist.
5 Reaching: Extending hand(s) and arm(s) in any direction.
5 Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force.
80 Finger Dexterity: Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand or arm.
70 Grasping: Applying pressure to an object with the fingers and palm.
90 Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which detailed or important spoken instructions must be conveyed accurately, loudly or quickly.
90 Hearing Acuity: The ability to perceive speech and other environmental sounds at normal loudness levels.
90 Visual Acuity: The power to see at a level which allows reading of numbers and text, operation of equipment, inspection of machines, etc.

Note: Will total more than 100 percent as several activities may be performed at one time.

WORKING CONDITIONS:
Conditions the worker will be subject to in this position.

Indoors and Outdoors: The worker is subject to both environmental conditions. Activities occur inside and outside.

PERFORMANCE RESPONSIBILITIES:
* Manifest a professional code of ethics and values.
* Respond to internal and external customers in a timely, accurate, courteous and empathic manner representing OCPS in a positive light.
* Model the routine, intentional and effective use of technology in daily work, including communications, organization and management tasks.
* Coordinate the district’s compliance program relative to The Marjory Stoneman Douglas High School Public Safety Act (Stoneman Douglas Act) and related reporting requirements.
* Administer cross-functional governance structure that provides a framework for the coordination of the Stoneman Douglas Act, School Environmental Safety Incident Reporting (SESIR), and similar compliance requirements. Collaborate with the governance committee to develop, recommend, implement and oversee policies, procedures, programs and functions that ensure compliance with the Stoneman Douglas Act, SESIR and associated regulations. Provide awareness training to key district stakeholders.
* Coordinate the district’s compliance program relative to SESIR, District Threat Assessment Team (DTAT), STAT and related reporting requirements.
* Collect, analyze and validate data from various internal and external sources to support Stoneman Douglas Act, SESIR, DTAT, and similar compliance reporting requirements. Develop sound data collection and interpretation practices and systems to reduce organizational risk. Seek review and approval of all statistical information prior to release for compliance reporting purposes.
* Collaborate with Legal Services, Student Discipline and other district stakeholders to ensure the proper classification and timely reporting of SESIR.
* Oversee the preparation of SESIR reporting and associated materials ensuring that all information is factually correct and that requirements are met within the prescribed timeframes. Make proper notifications to executive leadership and the Board.
* Submit final report to the Florida Department of Education in a timely manner, and ensure proper notification to executive leadership and the Board.
* Submit SESIR statistics to the United States Department of Education via a web-based data collection portal. Ensure that all data is accurate, and submitted in a timely manner. Make proper notifications to executive leadership and the Board.
* Stay current in FDOE regulations as they relate to the Stoneman Douglas Act. Remain current in legislative and regulatory developments in the Stoneman Douglas Act to ensure that the district receives all benefits available and remains in compliance with regulations.
* Oversee the preparation and publication of Stoneman Douglas Act compliance reports (i.e., security risk, threats training) and associated materials ensuring that all information is factually corrected and that requirements are met within the prescribed periods. Ensure proper notification to executive leadership and the Board.
* Assist in the development and implementation of district-wide security programs, emergency planning programs, and training programs.
* Coordinate professional contractors and consultants needed to conduct security and safety work for the district.
* Serve as district liaison for the Circuit 9 Executive Order meetings.
* Aid School Safety Specialist in preparation for items in consideration, at School Board Meetings.
* Keep current on proposed new federal and state regulations, requirements, and laws that affect Florida Department of Education and specifically the Marjory Stoneman Douglas Public Safety Act.
* Provide technical guidance and corrective action to district and school-based employees concerning compliance with applicable rules and regulations.
* Advise School Safety Specialist on the status of safety issues, or potential problems, or unusual events that influence the school system.
* Recommend changes to meet standards or correct problems.
* Assist School Safety Specialist in developing and implementing the District's goals and strategic commitments.
* Serve as the records custodian for all Stoneman Douglas Act and associated regulatory compliance records ensuring that the district maintains accurate and readily retrievable data and records consistent with mandated records retention requirements.
* Manage the cross-functional work teams in completing the Florida Department of Education Florida Safe Schools Assessment (FSSAT). Submit final report to the Florida Department of Education in a timely manner and ensure proper notification to executive leadership and the Board.
* Administer compliance to Florida Department of Education, Florida Administrative Code 6A- 2.0010, Florida Administrative Code 69A58.004 (3) and 69A58.004 (4) requiring the submission of Annual Comprehensive Facility Inspections (ACFI) reports to the Florida Department of Financial Services. Ensure proper notification to executive leadership and the Board.
* Stay abreast and informed of proposed and/or actual modifications to regulatory compliance requirements. Communicate such to department leadership to ensure proper notification to executive leadership and key stakeholders. Adjust programmatic practices, process and protocols to remain compliant with relevant regulatory requirements. Train stakeholders on new standards as appropriate.
* Contribute to the development of standards and practices that ensure the department’s position as a model school district police and public safety agency.
* Support the development of complex business cases and projects with analyses, data collection, research, fiscal planning, modeling and technical writing.
* Represent the school district on various working groups, maintain close professional relationship with local counterparts and participate in relevant professional associations.
* Participate in program/service assessments, quality improvement and/or special study projects as assigned.
* Assist in the overall administration and management of departmental budgets, personnel, programs, resources and strategic initiatives to ensure that priorities are established and satisfied.
* Provide management support during critical incidents, emergent situations and special events.
∗ Follow the district’s policies and procedures as related to all HRMD guidelines and the district’s instructional initiatives.
∗ Follow the district’s policies and procedures as related to fixed assets.
∗ Develop leadership in subordinates.
∗ Responsible for keeping up to date on current technology being used by OCPS. With the support of the district, attend training to ensure skill level in various technologies is at the level required to perform in current position.
∗ Responsible for maintaining timely and accurate information and accountable for the quality of information maintained by those they supervise.
∗ Responsible for self-development and keeping up to date on current research, trends and best practices relevant to the area of responsibility.

Perform other duties and responsibilities as assigned by supervisor.

* Essential Performance Responsibilities

EVALUATION:
Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

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